Why is worskpace management important for your business?

What is workspace management?  

Workspace management is a strategy put in place by companies, without restriction of size or industry, to help improve efficiency, productivity, costs, and in general, help the management of an office setting. 

If done correctly, workspace management can help tackle all aspects of a workspace’s functions and areas. Technology can fall into the real estate and facility management areas, helping improve employee’s morale, satisfaction, logistics, security, and much more by improving equipment layout and space management, employee space optimization, safety and security, future space planning, automation, and seamless workflows, overhead and costs. 

In the last decade, and especially since the COVID-19 pandemic, work areas have been completely altered, becoming increasingly mobile, from huge corporation small startups, and have quickly shifted to an at anytime, anywhere work mentality. The conventional 8-hour workday, with everyone seated at their desks, has been mostly abolished every day or relegated to people merely coming in a few days a week to attend meetings and collaborate with colleagues, this makes on-site employees more demanding when it comes to sufficient workspaces, their conditions, and their COVID-19 adaptation. 

Understanding how the office space is being used is key to optimizing it and providing great tenant experience. Sensative, WMW, and Actility have teamed up to create an evidence-based space utilization system using the Internet of Things (IoT), while Cisco has made major deployments of those solutions for US Federal Government buildings. 


What are the capabilities of workspace management solutions?  

The IoT office optimization solution helps office operators and facility managers to comply with the increasing demands of flexible and efficient spaces and accelerating needs for flexible short -term contracts and excellent tenant experience, driving businesses from traditional long-term leases to space-as-a-service (SpaaS). 

The solution developed by Actility, Sensative and WMW, includes the new Sensative Strips Presence + Switch, an innovative ultra-thin (3mm) active IR occupancy sensor designed for intelligent offices and buildings. These innovative sensors are capable of monitoring desk occupancy rates and people within close ranges, allowing to use its unique functionality for a manual integration stage using +Switch. This sensor has also got a new reporting type, allowing to indicate cleaning frequency reporting “pending cleaning” of any shared office areas or objects, allowing people in charge of maintenance to clean before someone else decides to utilize it. When the cleaner has disinfected the object, a switch can be slided on the sensor for it to report that it is available and disinfected. 

New features like this open a wide variety of use cases, allowing to alert in real-time when a threshold is exceeded or subscribed so that action can be taken as quickly as possible. It also allows to customize the sample rate and transmit frequency of the measurements. 

This solution is extremely simple to install, it just needs to be mounted on a wall and if needed, settings can be changed with a smartphone or via downlink. The solution is also secure by design, as the strips only send encrypted data. 

Other solutions like the one developed by Elsys, Parametric, Vertical M2M, Skiply and Actility also work to improve the way workspaces are managed. This solution, the IoT Workspace Management Starter Kit, is used to help management unites from all sectors to monitor multiple operations simultaneously. This helps drive new insights thanks to the data provided by our smart sensors, offering a broad range of automation opportunities, which improves team productivity, operational spending, and business outcomes. 


Where to buy a workspace management solution?  

These solutions are available on ThingPark Market, the largest catalog for LoRaWAN devices and starter kits. ThingPark Market is Actility’s platform to connect IoT solution sellers with industry buyers.  

Actility is an industry leader in LPWAN (Low Power Wide Area) large scale infrastructure with ThingPark, the latest generation standard based M2M communication platform. Actility, as one of the founding members of the LoRa Alliance, is the creator of various offers searching to satisfy the needs of all related to LoRaWAN IoT. ThingPark Wireless offers long-range connectivity for low-power sensors used in smart cities, smart buildings, smart industry, and many more fields. 

Actility also provides ThingPark Cloud which offers big data storage for sensors and IoT devices. To help vendors transport their devices, Actility offers an IoT platform which includes embedded and cloud solutions to help devices connect to the latest innovative applications. 

ThingPark Market is Actility’s bet to offer an online marketplace dedicated exclusively to IoT solutions, applications, and networks. This allows the roll-out of new innovative IoT services for sensor and network solution vendors. 


How can a workspace management solution optimize business expenses?  

IoT Workspace Management solutions are used to help management unites from all sectors to monitor multiple operations simultaneously and drive new insights thanks to the data provided by our smart sensors. 

These solutions offer a wide range of automation opportunities, improving the productivity of the entire team, and optimizing business outcomes, which directly revert on the decrease of costs for the business. 

Facilities services are no longer driven by manual procedures and processes. Rather than cleaning a room each hour duly, act on real-time usage data and pre-set thresholds. 

From any web-enabled client, the application dashboard can display information about monitored equipment in businesses. It enables a Cockpit navigation panel to navigate within a Facility Management dashboard - between workspace occupancy, environmental monitoring, and proof of cleaning. 


How do these solutions help adapt work areas after the pandemic? 

Since the Covid-19 pandemic came around, the way we work and use common spaces has changed. There has been a complete ship in mentality when it comes to sharable tools, as health is now more than ever our primary concern.  

The COVID-19 pandemic has had catastrophic consequences on society, and due to the way the virus is transmitted, people are wearier, creating new demands for the way they work. We can now see how people are much more concerned about hygiene methods, space sharing and air quality. New habitudes have also come in place, like working from home.  

Work optimization solutions bare all these new figures into account to improve working quality for employees, adapting to the new way of living the present after COVID. Through solutions lie these we can make sure that shared equipment is always clean for the next person to use it, without having any risk of employees getting ill by virus transmission in the workplace. Also, making sure to have an adequate seating plan makes a dramatic difference. If offices consider teleworking, spaces at shared buildings can be spread out between the workers which are at the office that day, improving air quality and enormously decreasing the amount of contaminated air, while also creating work clusters in case one employee appears ill.